Admission Policy

Admission policy:

1) Admission Requirements

In order to ensure that each applicant has a reasonable opportunity of success in this demanding professional program, the College has endeavored to establish a set of enrolment criteria that will provide a suitable measure of the applicant’s compatibility with the level of education to be provided. All applicants should also fully review the “Application Process” procedures separately set out by the College.

1.1 Entrance Requirements

To be eligible for admissions into our program, applications must provide documentation of successful completion of all of the following:

• Have completed a Secondary School Diploma grade 12 or equivalent or greater.

• Including two senior level (grade 11+) science and/ or physical education credits with a mark of 65% or greater.

• Academic Documents: translated and notarized transcripts from high school (secondary school) and higher education institute (if applicable)

• Official IELTS/ TOEFL results or English grade 12 credit from a Canadian Secondary school (if applicable)

• Mature Student applicants must be at least 18 years of age and pass a Superintendent approved qualifying test in English and provide Official IELTS/TOEFL results of a grade 12 equivalency

• Courses must be approved by the College Admissions Officer. (see 1.2)

• A brief written assignment to accompany enrollment application

• Copy of Passport, Picture and address pages. Note: Health and Beauty Canadian College will NOT, under any circumstances, retain or withhold a student’s passport or visa documentation.

1.2 Language of Instruction

The language instruction at Health and Beauty Canadian College is English. Students must be proficient in all areas of the English language including speaking, reading and writing. Student from areas were English is not the language of instruction are required to provide evidence of English proficiency. Satisfactory achievement equivalent to Grade 12 of a Canadian Secondary School on the Foreign Language (TOEFL / IELTS) is acceptable. Students must also achieve a pass (70%) on the Vocabulary and Reading Comprehension Test. (see above) Student can also pass 50 percent of wonderlic test.

 

1.3 Mature Students

Mature Student applicants must be at least 19 years of age and pass a Superintendent approved qualifying test in English and provide Official IELTS/TOEFL results of a grade 12 equivalency and has passed a qualifying entrance examination including satisfying the English requirements above. A brief written assignment to accompany enrollment application including an essay written in English describing their suitability for the Esthetics program and a resume written in English. Additionally, the mature applicant must provide a Copy of Passport, Picture and address pages. Note: Health and Beauty Canadian College will NOT, under any circumstances, retain or withhold a student’s passport or visa documentation.

2.0 Student Records

All student records are confidential. This includes admission documentation, class attendance, examination evaluations, marks and transcripts. You must make a written request in order to have the information in your student file released to a third party.

Student evaluations Reports are provided at mid point, week 14 of the program, and again after completion of the program after week 28.

2.1 Graduation

To obtain a graduation diploma in the Esthetics program each student’s is required to fulfill all course requirements as set out in the following policies;

• Obtain a course mark of at least 70% in all subjects.

• Obtain an average of at least 70% in the Practical Skills exam.

• Satisfy School requirements of professional and ethical behavior as set out below.

• To have paid all fees and account balances.

In order to obtain a PASS mark in each course, students are required to fulfill all course requirements as set out by the Instructor at the start of the term. These include, but are not necessarily limited to:

a) Obtaining an average mark for the course of at least 70%. Average course marks will be based on a weighted average, as prescribed by the instructor at the outset of each course, of tests, quizzes, attendance and, the final examination.

i. Obtaining an average of at least 70% in the Practical Skills Examination.

ii. Satisfying attendance requirements as set out in Paragraph 4.0 below.

b) Supplement Examinations

Any student, who is unsuccessful in obtaining a passing average in a course, may write a Supplemental Examination in that course. A student who obtains a passing mark on a Supplemental Examination will receive a PASS mark of 70% regardless of the examination mark. A student who has not been successful in completing a course after writing the Supplemental Examination for the subject may be required to:

i. Re-take course the next time it is offered; or

ii. Take remediation classes and re write the examination.

Each case will be considered individually and a decision will be made by the Education Director at Health and Beauty Canadian College.

2.2 Academic Requirements

Final Comprehensive Examination

a) A student who writes such a Supplemental Examination will receive only a “PASS” or “FAIL” mark, regardless of the examination mark. A PASS mark will be recorded as 70% on the Transcript. A student who has not been successful in completing a course after writing the Supplemental Examination for the subject may require to:

i) re-take the course the next time it is offered; or

ii) take remediation classes and re-write the examination

Each case will be considered individually and a decision will be made by the Education Director at Health and Beauty Canadian College.

2.3 Requirements to Pass each Course

In order to obtain a PASS mark in each course, students are required to fulfill all course requirements as set out by the Instructor at the start of the term. These include, but are not necessarily limited to:

a) Obtaining an average mark for the course of at least 70%. Average course marks will be based on a weighted average, as prescribed by the instructor at the outset of each course, of tests, quizzes, attendance and, the final examination.

b) Completing and submitting all Assignments, Projects and Presentation, which are set out as, course requirements.

c) Satisfying attendance requirements if they are set out for any particular course in the Course Outline & Requirements, which are distributed at the commencement of each course.

d) Obtaining an average of at least 70% in the Oral-Practical Examinations.

e) Satisfying attendance requirements as set out in Paragraph 4.0 below.

f) Compliance with any and all other individual policies as may exist for any individual course or subject or component thereof (e.g. Clinical practical).

g) Supplement Examinations

 

Any student, who is unsuccessful in obtaining a passing average in a course, may write a Supplemental Examination in that course, (see Paragraph 7.0). If a student is unsuccessful in obtaining a passing average in the Oral Practical section of a Clinical Education course, he/she may perform a Supplemental Oral Practice exam (see Paragraph 7.0) A student who obtains a passing mark on a Supplemental Examination will receive a PASS mark of 70% regardless of the examination mark. A student who has not been successful in completing a course after writing the Supplemental Examination for the subject may be required to:

i. Re-take course the next time it is offered; or

ii. Take remediation classes and re write the examination.

iii. Each case will be considered individually and a decision will be made by the Education Director at Health and Beauty Canadian College. 

3.0 ACADEMIC HONESTY

In pursuit of high academic standards, Health and beauty Canadian College expects scrupulous honesty from all students. Honesty is the hallmark of all regulated professions and cheating is not tolerated.

3.1 Honesty in examinations

Students will comply with the requirements set out by the Exam Proctor.

a) During a written examination, students are allowed to have only their writing instruments on the desk (pen, pencils, highlighters, etc.) No student –provided paper, blank or otherwise, is allowed in the examination room. If paper is required it will be supplied in the examination room by the school. All textbooks, binders, notes papers, electronic devices (including cell phones and pagers) and other material must be left in their backpacks or school bags and set in a designated area.

b) Students must sit where assigned by the Exam Proctor and will move to a new location if requested by the Proctor.

c) Any student who does not comply with the instructions of the Proctor will be instructed to leave the examination room and their examination will be scored with a final mark of “zero”. The Education Director acting on the recommendations of the proctor may also hand out further disciplinary action, including expulsion from the school.

d) Any student who is suspected of dishonest behavior during an examination will be instructed to leave the room and their examination will be scored with a final mark of “zero”. The Education Director acting on the recommendations of the Proctor may also hand out further disciplinary action, including expulsion from the school.

e) Students who have completed writing a test or exam must hand the test in to the Proctor and leave the room. Before leaving the room they must also hand in any notepaper, leftover paper or other materials that were provided to them by the school for the purposes of the examination.

f) Students cannot take the exam, any part of the exam or any other examination materials whatsoever out of the examination room, and are not to copy any of the questions from the examination.

g) If a student completes an examination and dishonest behavior is suspected, the completed examination will the be scored as a final mark of “zero”

h) Other disciplinary action may be taken at the discretion of the Education Director, including expulsion from the school.

i) From the point at which the examination starts until it finishes, students will only be allowed to leave the examination room by permission from the Proctor. Permission will be granted only for legitimate reasons (medical, bathroom etc.). Determination of what a legitimate reason is will be at the sole discretion of the Proctor. In all such cases where a student is granted permission to leave the examination room they must be accompanied by a staff member of the school as arranged by the Proctor. Any student who leaves the room without permission or escort will not be allowed back into the examination room until the examination is over.

3.2 Honesty in Assignments and Projects

Plagiarism of any written work is considered in the same category as dishonesty in an examination. Any student who has copied the work of another student, in whole or in part, will be subject to the same consequence as a student who is dishonest during an examination. If two students submit a written assignment or project that is the same or very similar, and if there is no admission by either student or it is not clear which student is the originator of the material, then both students will be subject to consequences at the discretion of the Education Director. It is equally dishonest and unacceptable to knowingly allow your work to be copied, as it is to copy the work of another student. Plagiarism of published textbooks and other copyrighted materials, including but not limited to materials obtained from the Internet, is not only dishonest but it is also illegal.

Any student, whose written assignments are very close or similar to such protected materials, will be liable for consequences at the discretion of the Education Committee, which may include immediate expulsion or suspension.

4.0 ATTENDANCE

In order for students to reach their potential and the level of competence required we believe it is important that they attend all classes:

4.1 Excused Absences

If students are absent due to illness, or any other emergency, we require that they submit a physician’s note or other documentation acceptable to the school to verify their reason for absence. This note must be submitted to the Teacher within two days of the student’s return to school after the absence. Upon receipt of this document, the absence will be recorded as an “excused absence”. The time of absence prescribed on the physician’s note must be consistent with the period of absences and must specify that the student was under the care of the prescribing physician during the full period of absence.

4.2 Prolonged Excused Absence

If a student is absent from school for more than one-third of the scheduled classes in any given semester or three or more consecutive classes of the same subject, then it is a concern that this student will not have a good enough understanding of the subject material. Therefore, even though such situations might otherwise be regarded as an “Excused Absence” on the basis of medical evidence, the Educational Director will review the student’s attendance record and the students may have to repeat the subject/semester, or be required to undergo remediation in the subject. All such decisions are at the absolute discretion of the Education Director.

4.3 Unexcused Absences

If a student is absent from class and cannot support their absence with documentation acceptable to the school, then that absence will be recorded as an “unexcused absence”. Students are allowed only two unexcused absences in each subject in a semester. Each half-day session missed is considered one absence.

4.4 Lateness

If a student arrives at the classroom more than 15 minutes after the regularly scheduled start time for any class or more than 5 minutes after a regularly scheduled break then this will be recorded as an “unexcused absence” in that subject. In all cases, including expulsion form a class, where a student leaves a class early (either before any break of before the regularly scheduled termination time of the class) then this will be recorded as an “unexcused absence” in that subject. Students are solely responsible for notifying the instructor in advance of any class they know they will be late for or from which they will need to leave any class they know they will be late for or from which they will need to leave early. In the case where extenuating circumstances acceptable to the instructor are presented then an “Incident Report” from must be completed and signed by the instructor

and the student, given details of the extenuating circumstance. Such case will be regarded as and “excused absence”.

All cases of lateness that fall within the grace periods provided herein will still be noted in the student’s file and the students will be charged with one-half (1/2) of an “unexcused absence”. In this absolute discretion, the Education Director may call for a full review of any student’s attendance record and may assess “unexcused absences” and/or “excused absences” scattered across a number of subjects even though they have not reached the maximum allowed absences in any one particular subject.

4.5 Eligibility to Write Final Examinations

Students who have more than two unexcused absences in a subject in a semester will not be eligible to write the Final Examination in that subject. Similarly, the Education Director may determine a student whose situation is described in 4.2 above is also not eligible to write the Final Examination in any particular subject(s).

4.6 Supplement Examination

Students who are not eligible to write the Final Examination in a subject due to excessive absence, as set out in paragraph 4.5, will be eligible to write the Supplemental Examination in that subject as well as a Supplementary Oral Practical examinations If the Examination is written successfully, the student will receive a PASS mark of 70% regardless of their examination mark.

5.0 EXAMINATIONS

All examinations, whether course examinations, comprehensive examinations, remediation examinations or any other type of examination conducted by the College will be held at a time and place and shall be of such duration as specified by the school at the time of the examinations but it retains absolute discretion to specify and regulate all of the circumstances, terms and conditions prevailing over any examination it conducts.

6.0 MISSED EXAMINATIONS

If a student will be absent form school due to illness or emergency on the day of the test, examination or oral-practical examination, the student must notify the Teacher by phone prior to the examination time, and must produce a documented excuse within 48 hours upon returning to school.

6.1 Writing the Missed Examination – The student must arrange to write the missed examination test, or oral-practical examination within two days of returning to school.

If advanced notice and documentation are not given as required, a final mark of zero will be recorded for the missed examination.

7.0 FAILURE OF A SUBJECT

Any student, who has not been successful in obtaining a passing mark in a subject after having written the Final Examination in the subject, provided that they have obtained a final mark of at least 60%, will be eligible to write a “Supplemental Examination”.

7.1 Supplemental Examinations – The school will schedule the Supplemental examinations within two weeks after the Final Examination and will post the dates of the Supplemental Examinations by email. It is up to each student to check their email and be aware of:

a) Which subject(s) they have to re-write.

b) The date and time of the examination.

7.2 The Supplemental Examination must be written on the date and at the time scheduled. If a student does not show up to write the exam at the scheduled time, a mark of zero will be recorded as the final mark.

7.3 If a student is unable to attend the Supplement Examination because of illness, the college must be notified 24 hours prior to the examination time, and acceptable documentation for the absence must be submitted on the day the student returns to school.

7.4 The supplemental examination will then be rescheduled within two days of the student’s return to school and no further rescheduling will be permitted. If for any reason the student is unable to write such rescheduled supplemental examination then the student will be required to repeat the course again at a cost to student of the regular prevailing cost for that course at the time the school next has that course available for enrolment.

7.5 Any student who fails a course because he/she has not, for any reason, written the Final Examination, will write the Supplemental Examination and will not be entitled to any further examinations in that subject. Any student failing a supplementary examination in any course or subject will be required to repeat the course again at a cost to the student of the regular prevailing cost for that course or subject at the time the school makes such course or subject available.

8.0 PARTICIPATION / PRACTICE MARKS

As Esthetics is a “hands-on” skill, it is necessary to actively practice these skills in the classroom. To encourage practice of these skills, there will be a mark for “Participation/ Practice” in some subjects. The weighting of practice marks will be determined by and set out by the Instructor of the college at the beginning of the course.

To obtain marks for participation/ practice, students must be observed to practice the hands-on assignment specified by the Instructor of that lesson.

Students, under the direction of the Instructor, must participate as the “esthetician” by performing the specified task(s) and also as the “client” by allowing another student to practice as the “esthetician”.

Student should be aware that “participation” is not the same as “attendance”. They must also be aware that “participation” is not optional. If a student is present in class but does not practice as both the esthetician and the client when instructed to do so by the Instructor, then he/she will not receive a participation mark for that lesson. Repetitive refusal to “participate” may lead to further disciplinary action including expulsion from the course.

A student, who is present in class but is not able to participate as either the esthetician or the client, may be excused from participating only if he or she has an illness or injury on that day that is observable by the instructor, or that is documented by a medical note. The student will be expected to participate in whatever way they can, depending on the severity or limitations of the illness or injury.

8.1 Participation in Oral Practical Examinations – In order to prepare effectively for these examinations Students are required to participate as both Esthetician and Client. A student who refuses to participate in an Oral Practical examination as a client, will receive a failing mark on his/her own Oral Practical exam. Any student, who is disruptive while performing as a client in an exam, either by being unco-operative, by giving answers to the student being tested, or by inappropriate behavior of any kind, will have marks deducted from his/her own examination at the discretion of the examiner(s).