Admission policy:
1) Admission Requirements
In order to ensure that each
applicant has a reasonable opportunity of success in this demanding
professional program, the College has endeavored to establish a set of
enrolment criteria that will provide a suitable measure of the applicant’s
compatibility with the level of education to be provided. All applicants should
also fully review the “Application Process” procedures separately set out by
the College.
1.1 Entrance Requirements
To be eligible for admissions into
our program, applications must provide documentation of successful completion
of all of the following:
• Have completed a Secondary School
Diploma grade 12 or equivalent or greater.
• Including two senior level (grade
11+) science and/ or physical education credits with a mark of 65% or greater.
• Academic Documents: translated and
notarized transcripts from high school (secondary school) and higher education
institute (if applicable)
• Official IELTS/ TOEFL results or
English grade 12 credit from a Canadian Secondary school (if applicable)
• Mature Student applicants must be
at least 18 years of age and pass a Superintendent approved qualifying test in
English and provide Official IELTS/TOEFL results of a grade 12 equivalency
• Courses must be approved by the
College Admissions Officer. (see 1.2)
• A brief written assignment to
accompany enrollment application
• Copy of Passport, Picture and
address pages. Note: Health and Beauty Canadian College will NOT, under any
circumstances, retain or withhold a student’s passport or visa documentation.
1.2 Language of Instruction
The language instruction at Health
and Beauty Canadian College is English. Students must be proficient in all
areas of the English language including speaking, reading and writing. Student
from areas were English is not the language of instruction are required to
provide evidence of English proficiency. Satisfactory achievement equivalent to
Grade 12 of a Canadian Secondary School on the Foreign Language (TOEFL / IELTS)
is acceptable. Students must also achieve a pass (70%) on the Vocabulary and
Reading Comprehension Test. (see above) Student can also pass 50 percent of
wonderlic test.
1.3 Mature Students
Mature Student applicants must be at
least 19 years of age and pass a Superintendent approved qualifying test in
English and provide Official IELTS/TOEFL results of a grade 12 equivalency and
has passed a qualifying entrance examination including satisfying the English
requirements above. A brief written assignment to accompany enrollment
application including an essay written in English describing their suitability
for the Esthetics program and a resume written in English. Additionally, the
mature applicant must provide a Copy of Passport, Picture and address pages.
Note: Health and Beauty Canadian College will NOT, under any circumstances, retain
or withhold a student’s passport or visa documentation.
2.0 Student Records
All student records are
confidential. This includes admission documentation, class attendance,
examination evaluations, marks and transcripts. You must make a written request
in order to have the information in your student file released to a third
party.
Student evaluations Reports are
provided at mid point, week 14 of the program, and again after completion of
the program after week 28.
2.1 Graduation
To obtain a graduation diploma in
the Esthetics program each student’s is required to fulfill all course
requirements as set out in the following policies;
• Obtain a course mark of at least
70% in all subjects.
• Obtain an average of at least 70%
in the Practical Skills exam.
• Satisfy School requirements of
professional and ethical behavior as set out below.
• To have paid all fees and account
balances.
In order to obtain a PASS mark in
each course, students are required to fulfill all course requirements as set
out by the Instructor at the start of the term. These include, but are not
necessarily limited to:
a) Obtaining an average mark for the
course of at least 70%. Average course marks will be based on a weighted
average, as prescribed by the instructor at the outset of each course, of
tests, quizzes, attendance and, the final examination.
i. Obtaining an average of at least
70% in the Practical Skills Examination.
ii. Satisfying attendance
requirements as set out in Paragraph 4.0 below.
b) Supplement Examinations
Any student, who is unsuccessful in
obtaining a passing average in a course, may write a Supplemental Examination
in that course. A student who obtains a passing mark on a Supplemental
Examination will receive a PASS mark of 70% regardless of the examination mark.
A student who has not been successful in completing a course after writing the
Supplemental Examination for the subject may be required to:
i. Re-take course the next time it
is offered; or
ii. Take remediation classes and re
write the examination.
Each case will be considered individually and a decision will be
made by the Education Director at Health and Beauty Canadian College.
2.2
Academic Requirements
Final Comprehensive Examination
a) A student who writes such a Supplemental Examination will
receive only a “PASS” or “FAIL” mark, regardless of the examination mark. A
PASS mark will be recorded as 70% on the Transcript. A student who has not been
successful in completing a course after writing the Supplemental Examination
for the subject may require to:
i) re-take the course the next time it is offered; or
ii) take remediation classes and re-write the examination
Each case will be considered individually and a decision will be
made by the Education Director at Health and Beauty Canadian College.
2.3 Requirements to Pass each Course
In order to obtain a PASS mark in each course, students are
required to fulfill all course requirements as set out by the Instructor at the
start of the term. These include, but are not necessarily limited to:
a) Obtaining an average mark for the course of at least 70%.
Average course marks will be based on a weighted average, as prescribed by the
instructor at the outset of each course, of tests, quizzes, attendance and, the
final examination.
b) Completing and submitting all Assignments, Projects and
Presentation, which are set out as, course requirements.
c) Satisfying attendance requirements if they are set out for any
particular course in the Course Outline & Requirements, which are
distributed at the commencement of each course.
d) Obtaining an average of at least 70% in the Oral-Practical
Examinations.
e) Satisfying attendance requirements as set out in Paragraph 4.0
below.
f) Compliance with any and all other individual policies as may
exist for any individual course or subject or component thereof (e.g. Clinical
practical).
g) Supplement Examinations
Any student, who is unsuccessful in obtaining a passing average in
a course, may write a Supplemental Examination in that course, (see Paragraph
7.0). If a student is unsuccessful in obtaining a passing average in the Oral
Practical section of a Clinical Education course, he/she may perform a
Supplemental Oral Practice exam (see Paragraph 7.0) A student who obtains a
passing mark on a Supplemental Examination will receive a PASS mark of 70%
regardless of the examination mark. A student who has not been successful in
completing a course after writing the Supplemental Examination for the subject
may be required to:
i. Re-take course the next time it is offered; or
ii. Take remediation classes and re write the examination.
iii. Each case will be considered individually and a decision will
be made by the Education Director at Health and Beauty Canadian College.
3.0 ACADEMIC HONESTY
In pursuit of high academic standards, Health and beauty Canadian
College expects scrupulous honesty from all students. Honesty is the hallmark
of all regulated professions and cheating is not tolerated.
3.1 Honesty in examinations
Students will comply with the requirements set out by the Exam
Proctor.
a) During a written examination, students are allowed to have only
their writing instruments on the desk (pen, pencils, highlighters, etc.) No
student –provided paper, blank or otherwise, is allowed in the examination
room. If paper is required it will be supplied in the examination room by the
school. All textbooks, binders, notes papers, electronic devices (including
cell phones and pagers) and other material must be left in their backpacks or
school bags and set in a designated area.
b) Students must sit where assigned by the Exam Proctor and will
move to a new location if requested by the Proctor.
c) Any student who does not comply with the instructions of the
Proctor will be instructed to leave the examination room and their examination
will be scored with a final mark of “zero”. The Education Director acting on
the recommendations of the proctor may also hand out further disciplinary
action, including expulsion from the school.
d) Any student who is suspected of dishonest behavior during an
examination will be instructed to leave the room and their examination will be
scored with a final mark of “zero”. The Education Director acting on the
recommendations of the Proctor may also hand out further disciplinary action,
including expulsion from the school.
e) Students who have completed writing a test or exam must hand the
test in to the Proctor and leave the room. Before leaving the room they must
also hand in any notepaper, leftover paper or other materials that were
provided to them by the school for the purposes of the examination.
f) Students cannot take the exam, any part of the exam or any other
examination materials whatsoever out of the examination room, and are not to
copy any of the questions from the examination.
g) If a student completes an examination and dishonest behavior is
suspected, the completed examination will the be scored as a final mark of
“zero”
h) Other disciplinary action may be taken at the discretion of the
Education Director, including expulsion from the school.
i) From the point at which the examination starts until it
finishes, students will only be allowed to leave the examination room by
permission from the Proctor. Permission will be granted only for legitimate
reasons (medical, bathroom etc.). Determination of what a legitimate reason is
will be at the sole discretion of the Proctor. In all such cases where a student
is granted permission to leave the examination room they must be accompanied by
a staff member of the school as arranged by the Proctor. Any student who leaves
the room without permission or escort will not be allowed back into the
examination room until the examination is over.
3.2 Honesty in Assignments and Projects
Plagiarism of any written work is considered in the same category
as dishonesty in an examination. Any student who has copied the work of another
student, in whole or in part, will be subject to the same consequence as a
student who is dishonest during an examination. If two students submit a
written assignment or project that is the same or very similar, and if there is
no admission by either student or it is not clear which student is the originator
of the material, then both students will be subject to consequences at the
discretion of the Education Director. It is equally dishonest and unacceptable
to knowingly allow your work to be copied, as it is to copy the work of another
student. Plagiarism of published textbooks and other copyrighted materials,
including but not limited to materials obtained from the Internet, is not only
dishonest but it is also illegal.
Any student, whose written assignments are very close or similar to
such protected materials, will be liable for consequences at the discretion of
the Education Committee, which may include immediate expulsion or suspension.
4.0 ATTENDANCE
In order for students to reach their potential and the level of
competence required we believe it is important that they attend all classes:
4.1 Excused Absences
If students are absent due to illness, or any other emergency, we
require that they submit a physician’s note or other documentation acceptable
to the school to verify their reason for absence. This note must be submitted
to the Teacher within two days of the student’s return to school after the
absence. Upon receipt of this document, the absence will be recorded as an
“excused absence”. The time of absence prescribed on the physician’s note must
be consistent with the period of absences and must specify that the student was
under the care of the prescribing physician during the full period of absence.
4.2 Prolonged Excused Absence
If a student is absent from school for more than one-third of the
scheduled classes in any given semester or three or more consecutive classes of
the same subject, then it is a concern that this student will not have a good
enough understanding of the subject material. Therefore, even though such
situations might otherwise be regarded as an “Excused Absence” on the basis of
medical evidence, the Educational Director will review the student’s attendance
record and the students may have to repeat the subject/semester, or be required
to undergo remediation in the subject. All such decisions are at the absolute
discretion of the Education Director.
4.3 Unexcused Absences
If a student is absent from class and cannot support their absence
with documentation acceptable to the school, then that absence will be recorded
as an “unexcused absence”. Students are allowed only two unexcused absences in
each subject in a semester. Each half-day session missed is considered one
absence.
4.4 Lateness
If a student arrives at the classroom more than 15 minutes after
the regularly scheduled start time for any class or more than 5 minutes after a
regularly scheduled break then this will be recorded as an “unexcused absence”
in that subject. In all cases, including expulsion form a class, where a
student leaves a class early (either before any break of before the regularly
scheduled termination time of the class) then this will be recorded as an
“unexcused absence” in that subject. Students are solely responsible for
notifying the instructor in advance of any class they know they will be late
for or from which they will need to leave any class they know they will be late
for or from which they will need to leave early. In the case where extenuating
circumstances acceptable to the instructor are presented then an “Incident
Report” from must be completed and signed by the instructor
and the student, given details of the extenuating circumstance.
Such case will be regarded as and “excused absence”.
All cases of lateness that fall within the grace periods provided
herein will still be noted in the student’s file and the students will be
charged with one-half (1/2) of an “unexcused absence”. In this absolute
discretion, the Education Director may call for a full review of any student’s
attendance record and may assess “unexcused absences” and/or “excused absences”
scattered across a number of subjects even though they have not reached the
maximum allowed absences in any one particular subject.
4.5 Eligibility to Write Final Examinations
Students who have more than two unexcused absences in a subject in
a semester will not be eligible to write the Final Examination in that subject.
Similarly, the Education Director may determine a student whose situation is
described in 4.2 above is also not eligible to write the Final Examination in
any particular subject(s).
4.6 Supplement Examination
Students who are not eligible to write the Final Examination in a
subject due to excessive absence, as set out in paragraph 4.5, will be eligible
to write the Supplemental Examination in that subject as well as a
Supplementary Oral Practical examinations If the Examination is written
successfully, the student will receive a PASS mark of 70% regardless of their
examination mark.
5.0 EXAMINATIONS
All examinations, whether course examinations, comprehensive
examinations, remediation examinations or any other type of examination
conducted by the College will be held at a time and place and shall be of such
duration as specified by the school at the time of the examinations but it
retains absolute discretion to specify and regulate all of the circumstances,
terms and conditions prevailing over any examination it conducts.
6.0 MISSED EXAMINATIONS
If a student will be absent form school due to illness or emergency
on the day of the test, examination or oral-practical examination, the student
must notify the Teacher by phone prior to the examination time, and must
produce a documented excuse within 48 hours upon returning to school.
6.1 Writing the Missed Examination – The student must arrange to
write the missed examination test, or oral-practical examination within two
days of returning to school.
If advanced notice and documentation are not given as required, a
final mark of zero will be recorded for the missed examination.
7.0 FAILURE OF A SUBJECT
Any student, who has not been successful in obtaining a passing
mark in a subject after having written the Final Examination in the subject,
provided that they have obtained a final mark of at least 60%, will be eligible
to write a “Supplemental Examination”.
7.1 Supplemental Examinations – The school will schedule the
Supplemental examinations within two weeks after the Final Examination and will
post the dates of the Supplemental Examinations by email. It is up to each
student to check their email and be aware of:
a) Which subject(s) they have to re-write.
b) The date and time of the examination.
7.2 The Supplemental Examination must be written on the date and at
the time scheduled. If a student does not show up to write the exam at the
scheduled time, a mark of zero will be recorded as the final mark.
7.3 If a student is unable to attend the Supplement Examination
because of illness, the college must be notified 24 hours prior to the examination
time, and acceptable documentation for the absence must be submitted on the day
the student returns to school.
7.4 The supplemental examination will then be rescheduled within
two days of the student’s return to school and no further rescheduling will be
permitted. If for any reason the student is unable to write such rescheduled
supplemental examination then the student will be required to repeat the course
again at a cost to student of the regular prevailing cost for that course at
the time the school next has that course available for enrolment.
7.5 Any student who fails a course because he/she has not, for any
reason, written the Final Examination, will write the Supplemental Examination
and will not be entitled to any further examinations in that subject. Any
student failing a supplementary examination in any course or subject will be
required to repeat the course again at a cost to the student of the regular
prevailing cost for that course or subject at the time the school makes such
course or subject available.
8.0 PARTICIPATION / PRACTICE MARKS
As Esthetics is a “hands-on” skill, it is necessary to actively
practice these skills in the classroom. To encourage practice of these skills,
there will be a mark for “Participation/ Practice” in some subjects. The
weighting of practice marks will be determined by and set out by the Instructor
of the college at the beginning of the course.
To obtain marks for participation/ practice, students must be
observed to practice the hands-on assignment specified by the Instructor of
that lesson.
Students, under the direction of the Instructor, must participate
as the “esthetician” by performing the specified task(s) and also as the
“client” by allowing another student to practice as the “esthetician”.
Student should be aware that “participation” is not the same as
“attendance”. They must also be aware that “participation” is not optional. If
a student is present in class but does not practice as both the esthetician and
the client when instructed to do so by the Instructor, then he/she will not
receive a participation mark for that lesson. Repetitive refusal to
“participate” may lead to further disciplinary action including expulsion from
the course.
A student, who is present in class but is not able to participate as
either the esthetician or the client, may be excused from participating only if
he or she has an illness or injury on that day that is observable by the
instructor, or that is documented by a medical note. The student will be
expected to participate in whatever way they can, depending on the severity or
limitations of the illness or injury.
8.1 Participation in Oral Practical Examinations – In order to
prepare effectively for these examinations Students are required to participate
as both Esthetician and Client. A student who refuses to participate in an Oral
Practical examination as a client, will receive a failing mark on his/her own
Oral Practical exam. Any student, who is disruptive while performing as a
client in an exam, either by being unco-operative, by giving answers to the
student being tested, or by inappropriate behavior of any kind, will have marks
deducted from his/her own examination at the discretion of the examiner(s).